MEETINGS: Delegates Attendance Requirements

Attendance at Delegates Assembly is required of all Fully Participating and Basic Online PrairieCat members and the four Union Listing representatives, per the PrairieCat Intergovernmental Agreement. PrairieCat is subject to the Open Meetings Act, and, to ensure quorum, Non-Attendance Fines were put in the Bylaws.

Non-Attendance Fines will be applied in Fiscal Year 2025. The bylaws dictate that a Delegate or Alternate for each library must attend at least one in-person Delegates Assembly meeting. There are four meetings in each fiscal year, so be sure to make arrangements so the Delegate or Alternate from your library can attend. The FY25 meetings are set for:

• July 31, 2024 | Moline Public Library | Register Here
• October 30, 2024 | New Lenox Public Library District | Register Here
• January 29, 2025 | North Suburban Public Library District | Register Here
• April 30, 2025 | Mendota Civic Center | Register Here

The attendance rules are below, and can be found on page 9 of the bylaws, which are posted on the PrairieCat website at the bottom of the Governance page.

• If a member library or Union List Delegate is not represented by their Delegate or Alternate at two of the four scheduled Delegates Assembly meetings, a fine in the amount of $150 will be assessed to that member library.
• If a member library is not represented at the Delegates Assembly by their Delegate or Alternate in person at least once a year, a fine in the amount of $150 will be assessed to that member library. This requirement is waived for Union List Delegates.
• The maximum annual fine for non-attendance for each member library will be $150.

For your reference, you can find a current list of delegates and their alternates at the top of the Governance page. If you see any issues with this list, please contact PrairieCat.