Item Entry Certification

Added by PrairieCat Admin (06/26/2018 - 16:48)
Last updated by Elizabeth Smith (10/04/2022 - 09:59)
Documentation Source: 

Item Entry Certification

All PrairieCat member libraries need at least one staff person to be item entry certified. Any library staff that ADD items to the PrairieCat database must be item entry certified. The following process will allow library staff to prepare for item entry duties at their library and complete item entry certification.

  1. Complete series of courses in Talent LMS. Library staff will be given access to the Sierra test server using the training login to practice and to complete assignments.
  2. After successfully completing the prerequisites and courses 1-6 of the Sierra Cataloging: Item Entry series staff will receive their temporary named tech login.
  3. Complete final Talent LMS course, Sierra Cataloging: Item Entry – Practicum. Staff will submit work done in the production server with the temporary named tech login. PrairieCat staff will review and provide feedback as needed.
    • Assignment Set 1: During the initial 3-month review period, submit 5 item records completed in Sierra.
    • Assignment Set 2: After 3-month review period, submit another 5 item records completed in Sierra.
  4. After successfully completing Sierra Cataloging: Item Entry – Practicum, library staff will receive their item entry certificate and their named tech login will be made permanent

For additional practice and training with PrairieCat staff, Item Entry Workshops are available on-demand.
Submit an on-demand training request: 

For a brief overview of process, click here.

Questions about Item Entry Certification? Email 

Talent LMS

Talent LMS is a free, online training platform where members can access PrairieCat training 24/7. All courses are self-paced and course completion times vary by learner. Course content may include a training video,
documents, practice assignments, and quizzes. 

To get started with Talent LMS, create an account:


Why do I need to be certified? The Illinois Statewide Cataloging Standards Committee (SCSC) was formed in 2000 and was charged with the responsibility of creating a cataloging standards document that would form the basis of improving the quality of cataloging in the consortial catalogs in Illinois. In support of these standards the SCSC has created a barcoder certification test, which will help to identify the training needs of barcoders. This helps to maintain the accuracy of the database.

I'm working at a different PrairieCat library, but I'm already certified, do I need to take the test again? No, if an individual moves to another PrairieCat library, they do not need to re-take the test; item entry certification follows the individual to their new position.


Additional resources to use in preparing: