- Statistics & Reports
Each PrairieCat member is entitled to a number of free original catalogings completed by PrairieCat Catalogers as part of PrairieCat membership benefits. The number of annual free original catalogings by library is provided in the list below. If you want to request an original cataloging record be created for a title, once you have searched PrairieCat and OCLC thoroughly and not found a matching record, the item should be routed in delivery to the Bolingbrook Service Center (SWSB). No more than 3 items should be sent at a time, and additional items should not be sent until those initial items are returned, to allow the Catalogers to keep up on requests without a backlog, and process member cataloging requests in a fair manner, in the order received.
PrairieCat contract staff, for a fee, will provide upfront original OCLC cataloging of English- and Romance-language items in all formats to PrairieCat members, once the members allocation for free cataloging units has been exhausted. Free cataloging units that are not used in the fiscal year they are issued will NOT be “rolled over” to the next fiscal year. Any library that wishes to take advantage of the fee-based original cataloging once their free cataloging units have been exhausted, must sign a PrairieCat Original Cataloging Contract and return the contract to Carolyn Coulter, PrairieCat Director, at the RAILS-Coal Valley Service Center.
The PrairieCat catalogers function as an extension of your Technical Services Department to help with backlogs, unfamiliar formats or modern European language materials. They offer quality original cataloging for books, videos, DVDs, compact discs, spoken and musical sound records, digital/MP3 recordings, electronic resources, serials, maps, computer software, CD-ROMs, realia, micro-film, genealogy materials and more.
Charges for original cataloging are:
This service is provided because many LLSAP member libraries do not have the staff or resources to do original cataloging in OCLC.
PrairieCat contract staff and RAILS assume no responsibility for items damaged in transit via RAILS delivery. Items should be sent to the senior cataloger assigned to your library according to standard procedures for this shipment method. Items returned from the senior cataloger will be packed appropriately for the item format and every effort will be made to ensure safety during transport. For most audio-visual materials they will be sent in padded envelopes.
Supported by the Illinois State Library, the current Cataloging Maintenance Center is operated by the Illinois Heartland Library System with staff in two locations, Champaign and Edwardsville. Since 2001, the CMCs have been upgrading bibliographic records for Local Library System Automation Programs (LLSAPs) throughout the state. The CMCs will provide original or copy cataloging of eligible collections for any library in Illinois that is an LLSAP member or that receives a grant requiring holdings to be added to OCLC WorldCat. Eligible collections will be cataloged free of charge. At the present time, eligible collections include genealogy, local history, and special collections (i.e., local authors, community cookbooks, government documents, etc.).
Before sending your items in for cataloging, please contact the CMC to determine eligibility.
The CMC will create an original bibliographic record in OCLC or will supply an existing OCLC record for your resource. Records are then exported to RAILS PrairieCat contract staff for loading into the Sierra database. The CMC will not create item/holding records in LLSAPs for individual copies.
For more information, visit: http://www.illinoisheartland.org/?q=content/page/cataloging-maintenance-center